ARTICLE 1: ORGANIZATION
LPA Trail is an event organized by Arista Eventos SLU and the town hall of Las Palmas de Gran Canaria.
ARTICLE 2: DATES AND RACES
LPA Trail will host the following races on Sunday 19th March:
- LPA SHORT DISTANCE RACE
- LPA MIDDLE DISTANCE RACE
- LPA LONG DISTANCE RACE
ARTICLE 3: SPORTIVE ATTITUDE AND RESPECT FOR THE ENVIRONMENT
The LPA Trail Race is held with absolute respect for the environment. Traffic circulation won’t be stopped and participants must respect the rules of the road in towns and on roads for public use. Participants will be disqualified from the competition if they display paramilitary behaviour, advocate terrorism, show signs of violent or xenophobic behaviour or leave rubbish behind. It is compulsory to respect crops, livestock and private property. Participants will be responsible for all damages they cause.
ARTICLE 4: REGISTRATION, REFUND INSURANCE AND CHANGES OF RACES OR NAMES
4.1.1. Only entries made through the event’s official website www.lpatrail.com will be accepted. The necessary forms must be completed and the registration fee needs to be paid with a credit/debit card.
4.1.2. Each participant must complete his/her personal data successfully, as it will be used by the organization during the bib collection.
4.1.3. The payment period will be limited to 15 days before the celebration of the race or until all the places are filled.
4.1.4. Registration implies reservation of a place. In the event of cancelling your registration, the organisers will only refund the registration fee up to 15 days before the closing date for registrations. Any change in the selected modality, as well as participants who want to assign their race entry to another person must be made no later than 15 days before the race. After this date, no changes can be made. Refunding the registration fee, change of modality, change of race entry or other additional services will have an administration fee of €5.
ARTICLE 5: REQUIREMENTS FOR PARTICIPATION
5.1. GENERAL RULES
As general rules, all LPA Trail participants must:
- Be at least 15 years old
- Know and accept the regulations of the event.
- Complete the race entry correctly.
Participants entered in LPA TRAIL understand that they participate voluntarily and under their own responsibility during the competition. Therefore, they disclaim any complaint to the organizers, collaborators, sponsors and other participants. The organization won’t be responsible for any accident produced because of imprudence, negligence or ignorance of these regulations.
When carrying out the registration, participants agree and accept the document of disclaim.
5.3. ACCIDENTS INSURANCE
Every registered runner in LPA TRAIL must be covered by an accidents insurance according to the R.D. 849/1993.
For those who do not have an accidents insurance when registering to the race, the organization will hire an insurance policy. Participants will be able to check the conditions of this insurance during the registration form.
ARTICLE 6: IMAGE RIGHTS, PUBLICITY AND DATA PROTECTION
6.1. IMAGE RIGHTS
The organization has the exclusive rights on the image of LPA TRAIL and may use it for audio-visual, photographic, journalistic or possible investigation projects purposes. Any media or advertising project requires the prior consent of the organization. Otherwise, legal action will take place.
It is compulsory for participants to use the equipment and advertising material supplied by the organization (numbers, stickers, etc..). The modification, bending or hiding of the advertising material will be penalized. Furthermore, it is the responsibility of participants to maintain the advertising material supplied by the organization (race number, bracelet, sticks…).
6.3. DATA PROTECTION
When carrying out the registration in any category of LPA TRAIL, participants give their consent to the organization for use their personal data for sporting and commercial purposes.
As established in Ley Orgánica 3/2018, de 5 de diciembre, de Protección de Datos Personales y garantía de los derechos digitales (the Data and Digital Guarantee Protection Act), participants have the right to access to the data in case they want to correct or delete information. In that case, you should request it sending an email to firstname.lastname@example.org
Participants give the organization their consent to reproduce their name and surname, classification, category, finishing time and image.
ARTICLE 7: BIB COLLECTION
7.1. BIBS AND TIMING
The use of the chip and race bib provided by the organization must be used throughout the race. The race bib must be placed visibly in the frontal part of the runner’s body. It may not be bent or cut. Tampering or modifying the number are grounds for immediate disqualification from the race.
ARTICLE 8. MANDATORY EQUIPMENT
8.1. MANDATORY EQUIPMENT
The mandatory equipment for the LPA Trail will be as follows:
- Mobile phone with sufficient credit and battery
- Useful water containers for drinking at the aid stations.
- Race bib placed on the front in a visible place
The following equipment will be recommended:
- Cap or similar.
- ID, Passport or driving license (with photo)
- Jacket or windproof jacket
- Footwear and clothing suitable for mountain running and adapted to the weather conditions on the day of the race.
ARTICLE 9. CHECKPOINTS
Checkpoints are placed in a determined area stated by the organization, and they will not necessarily be located at the aid station spots. A race steward will be in command of the checkpoint. Skipping one or more checkpoints may be a cause for a penalty or disqualification. This sanction will be determined by the race stewards.
Not abiding the commands of a race steward may also be a cause for disqualification. The runners shall not inquire the race stewards about the regulations, standings, itineraries, etc.
The runners must certify that their chips are correctly verified by the race stewards in every checkpoint.
ARTICLE 10: AID STATIONS
The aid stations are refreshment points established by the organization to provide liquid and/or food supplies to the runners. There won’t be plastic cups in any aid station, therefore the runners must carry their own container (mandatory equipment).ente (material obligatorio).
ARTICLE 11: WITHDRAWALS
Withdrawals must take place in an aid station. In case there is an accident or injury and the runner cannot arrive to an aid station, they will activate the rescue operation by calling the Emergency Phone Number which will be available at the race bib.
A runner who would like to withdraw must follow these steps:
- They must do so at an aid station and deliver their race bib.
- The runner shall assume all liability and responsibility for voluntarily abandoning the race and may abandon the place by their own means.
- In case the runner wishes to, the organization will provide an evacuation service to the finish area once the aid station is closed
ARTICLE 12: SAFETY STANDARDS AND GENERAL BEHAVIOUR
12.1. Every runner has the duty to provide relief to another participant who is in danger or injured and is obliged to inform the nearest control right away. The denial of relief will be penalized with immediate disqualification.
12.2. It is the duty of every runner to carry any litter they generate: packaging, paper, organic waste, etc., to the places designated and authorized by the organization. A broken pole can be left at an aid station. Participants who don’t leave them in an appropriate place will be penalized.
12.3. All the food packaging carried by the runner must be labelled with the runner’s bib number.
12.4. Every runner must follow the route marked and signposted by the organization. Not following the route or not going through the checkpoints will lead to a sanction, which will be determined by the stewards, and may result in a penalty or a disqualification.
12.5. Participants must follow, at any time during the race, the instructions of the members of the organization.
12.6. Participants must display sportsmanship at all times and must respect the other athletes, collaborators and other members of the organization. They must be careful with all facilities provided for the race.
12.7. External aid: The accompaniment to the participant by another person, whether or not participant, will be considered external aid and will be penalized.
ARTICLE 13: PENALTIES AND DISQUALIFICATIONS LEADING TO AN ADDITIONAL SANCTION
Runners will receive a penalty if they meet any of the following offenses. A race steward may have the chance to warn the runner before determining a penalty.
- Tampering with route markings or avoiding them.
- Accepting help or supplies (except assistance) from any competitor or individual outside the specific areas for it.
- Refusing to wear the race number, cutting it or giving it to another person involves the disqualification.
- Refusing to use, changing or modifying the marks (logos, advertisements etc.) of the material given to them by the organization.
- Throwing rubbish during the trip.
- Obstructing another competitor.
- Not having the mandatory equipment at any checkpoint or at any moment of the race.
- Ignoring the signs of the organization stewards and referees.
- Not going through a checkpoint.
- Requesting medical assistance without needing it.
13.1 DISQUALIFICATIONS LEADING TO AN ADDITIONAL SANCTION
The race direction may establish the severity of these penalties, which may end up in an ejection of the event according to the situation:
- Causing an incident (assault or insult) with a competitor, a member of the organization, the race officials or spectators.
- Causing an accident on a voluntary basis.
ARTICLE 14: CATEGORIES AND AWARDS
- WOMEN’S ABSOLUTE (18 years and older)
- MASTER 45 (participants who will be 45 years of age or older in the year of the event)
- MEN’S ABSOLUTE (18 years and older)
- MASTER 45 (participants who will be 45 years of age or older in the year of the event)
Mixed teams (minimum one person of each sex) of 3-6 people. The three best times will score points for the classification, provided that there is one person of each sex.
IMPORTANT: trophies and gifts will only be delivered at the awards ceremony and pick up. The runners who don’t assist will not have the right to demand them after the event is ended.
- 1st, 2nd, 3rd in the Absolute Men’s and Women’s categories in all races.
- 1st, 2nd, 3rd in the Men’s and Women’s Master 45 sub categories in all races.
- 1st, 2nd and 3rd mixed teams in all races.
ARTICLE 15: COMPLAINTS
All claims will be accepted upon payment of a € 50 deposit. This deposit will be refunded only if the organization considers the complaint is justified. Complaints shall be in writing and must consist of the following:
- Name and surname of the person who files the claim
- DNI (or passport number)
- Name and surname of affected athletes
- Race Number
- The alleged facts.
Complaints can be made up to 30 minutes after the specific race has ended.
ARTICLE 16: SUSPENSION OR CANCELLATION OF THE RACE
Arista Eventos reserves the right to suspend the race for reasons out of their control, such as an alert from the authorities and/or because of adverse weather conditions. In such a case no refund will be able to cover entries or the expense of the participants.
The race direction may also change any part of the race’s course, shorten or stop the race in any moment due to force majeure.
ARTICLE 17: ACCEPTANCE
Completing the registration of LPA TRAIL implies the acceptance of these regulations. These rules may be corrected, modified or improved at any time by the organization; also any data, rule or section of the route may be changed to ensure the best race possible. When registering, participants are showing their compliance with these rules.